Tips for Filling Out Job Application Forms

Be prepared.

Take a “help sheet,” your resume, and an erasable pen with you.

Follow all directions carefully.

Read the entire form carefully before you start filling it out. Don’t be afraid to ask questions if you don’t understand something. Re-read the application before you turn it in to make sure it presents you in a positive way. If you can, get someone to look over your application for errors.

Use your best printing and be neat.

Take your time when filling out the application. Don’t fold, tear or smudge the application form. If possible, get a couple of applications, so you can use one for practice. If you can only get one, make a copy of it before you start filling it out.

Be honest and positive.

Tell the truth and be positive about yourself. However, don’t confess everything on your application. If your written answer won’t explain things thoroughly enough, write “Will Explain in Interview” on your application form, then be prepared to answer and discuss these questions in an interview.

Be thorough. Don’t leave any blanks.

Leaving part of the application blank indicates that you have overlooked or ignored a space. Write “N/A” (not applicable) or draw a slash instead. You may want to put “open” in the spaces for desired salary and willingness to relocate.

Remember to sign and date the application.

Use positive terms for leaving past employers.

Instead of “quit,” try “left to seek new challenges,” “seeking increased responsibility,” “seeking opportunity to use creativity,” “pursuing education,” or another positive reason that suits your situation.

Instead of “laid off,” try “reduction in force” or “plant closure,” if that is the case. State a reason in words that are less personal.

Instead of “got fired,” try “let go” or “prefer to discuss at interview.”

Be detailed and specific.

Avoid writing “anything” for the position desired. Be specific about the position or positions you are applying for in the company.

Be detailed about your work description. Don’t assume the employer knows what you did. Write down the skills, tools, and equipment you used, plus any achievements that you consider important. Describe the previous job duties that you have held, especially if they apply toward the job you are trying to get. Attach an additional page, if you need more room to write down your work history.

Check your references before you mention them.

Call your references before filling out the application to ensure that they can and will give you a good recommendation. Also, make sure that the contact information you provide for each reference (e.g. title, phone number, etc.) is current. If you have any question about someone’s ability to be a good reference, do not list them. If you know that your direct supervisor will not give you a good reference, you can try to get someone else in the organization to provide one for you. Try a co-worker, your supervisor’s boss, or a former supervisor.

Attach your resume.

Staple your resume to the front of the application unless the employer says otherwise.

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